Contracts Officer

POSITION: Contracts Officer

STATUS: Full-time / Benefitted / Hourly / Non-exempt

COMPENSATION: $25.17 – $35.35 per hour DEPARTMENT: Chico State Enterprises Administration

LOCATION: 25 Main St, Chico, CA; Hybrid

RECRUITMENT ID: 138RESIDENCY: Candidate must be a California resident. Chico State Enterprises is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

ESSENTIAL JOB FUNCTIONS: Chico State Enterprises (CSE) is a non-profit auxiliary corporation of California State University, Chico. CSE provides specialized business services to support innovative research programs, community partnerships, entrepreneurial projects and other

education-related activities funded by public and private grants, contracts or gifts led by faculty and associates of the University. Annual revenues are $61 million and support 1,800 full and part-time faculty, students, and staff. Provide support to CSU, Chico, CSE Administration, and CSE programs, projects, faculty and staff by developing, preparing, processing and disseminating funding awards and related documentation. Depending on

experience, the Contracts Officer position may start at an entry level, with an assumption of increased independence, knowledge, and ability as time in grade progresses or at a more senior level as demonstrated from previous

experience. With guidance from the Contracts Unit Technical Lead and under the general supervision of the Director of Sponsored Contracts, the incumbent’s work will center on: Review and Administration of Sponsor Award Documents• Responsible for processing sponsored awards from a wide variety of sources, which may include Federal, non-profit, State and/or other funding sources.• Reviews and develops the terms and conditions of grant agreements, contracts, subcontracts, award modifications, and related budget documents. Reviews, analyzes, and interprets sponsor and University documents, policies, procedures, and correspondence. Updates grant and contract templates to reflect changes.• Processes grant agreements and contracts through a required approval process; resolves issues as needed.• Prepares, maintains, and administers funding instruments, MOUs, pre-award compliance documents and similar documents according to CSE and CSU policies and procedures, and applicable government regulations. Negotiations of Award Terms and Conditions• Provides technical assistance to faculty and staff Project Directors concerning grant agreement and contract development.• Consults and confers with faculty and staff, external stakeholders, and collaborators regarding the development of grant agreements and contracts, budget matters, and program objectives; drafts recommendations, produces reports, and distributes information as needed. Interprets and explains agreement provisions and terms as needed. Resolves problems arising in the course of contract negotiation.• Identifies contractual and policy issues such as compliance

requirements and conflicts of interest and provides follow through until issues are resolved.• Maintains up to date records of award, amendments, extensions and any other documentation of grant and contract sponsored projects. Collaborates with CSE Compliance Officer other CSE Administrative staff to encourage best practices to achieve compliance with contractual obligations. General

Duties• Partners with other CSE Administrative staff to serve as an

educational resource to campus regarding institutional processes.• In collaboration with Sponsored Programs pre- and post-award staff, maintains complete award records to ensure compliance with reporting and regulatory

requirements; ensures accessibility to CSE Administrative staff.• Updates and maintains various spreadsheets, databases, and logs to track award processes and ensure clear communications with CSE units.• In consultation with the Contracts Unit Technical Lead and Director of Sponsored Contracts, engages in ongoing professional development geared toward taking on new challenges or assignments over time.• Performs other

duties as assigned. EMPLOYMENT STANDARDS: • Bachelor's degree and two years of relevant

experience, or equivalent combination of

education and relevant

experience.• Demonstrated ability to perform the functions and

duties described in the Essential Job Functions above.• Ability to read, understand, interpret, and apply relevant city, county, state, and federal statutes, rules, ordinances, codes, and regulations.• Demonstrated

experience managing significant volume of transactions in an organized and well-documented manner.• Demonstrated

experience assessing and prioritizing multiple tasks, projects, and demands.• Demonstrated

experience meeting project deadlines and completing work assignments on time.• Ability to establish and maintain effective working relationships with co-workers, University faculty and staff, and sponsors in a customer service-oriented manner.• Strong computer

skills, including Microsoft Office Suite, familiarity with two-factor authentication processes, web-based file and document sharing platforms, electronic agreement/contract and signature management platforms, including Adobe and DocuSign, and collaborative communication tools, such as Teams, Planner and OneNote.• Ability to learn applicable institutional and departmental systems, including grant administration database.• Demonstrated

experience communicating knowledge and ideas both verbally and in writing with clarity and effectiveness to internal and external audiences. Preferred:• Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and

educational activities, preferably in a university environment.• Knowledge of basic principles of accounting.•

Experience with Uniform Guidance.•

Experience with research proposal and/or grant administration software. COMPLIANCE

REQUIREMENTS:· Satisfactory completion of a background check (including a criminal records check) is required for employment. Chico State Enterprises will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Chico State Enterprises employee who was conditionally offered the position.

Benefits

Benefits for employees working 30 hours or more per week include employer paid life insurance ($50,000) and long-term disability; options for health, dental, and vision insurance; FSA; 15 paid holidays including 1 personal holiday; vacation accrual (initially 10 days/year); sick leave (up to 12 days/year); employer contributions to your 403(b) retirement plan (up to 8%).

HOW TO APPLY:To be considered, submit the following documents by April 29, 2024. Documents submitted after this date may not be considered.· Resume· Three Professional References BY DROP BOX: https://csuchico.app.box.com/f/a8005829cc7740c5b68db15ce3c5051c

BY EMAIL: csejobs@csuchico.edu Paper applications will not be accepted; however, Chico State Enterprises is an

Equal Opportunity Employer and is happy to provide reasonable accommodations to applicants at any step of the application process. If you need assistance in this regard, or are having technical difficulties, please contact the Human Resources office at 530-898-6811 or csejobs@csuchico.edu prior to 5:00 pm on the document deadline date. The employer is Chico State Enterprises, a non- profit corporation serving as an auxiliary organization of California State University, Chico. Employment is considered to be at- will. AN AFFIRMATIVE ACTION/

EQUAL OPPORTUNITY EMPLOYER: Chico State Enterprises is an

Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. It is the Enterprises’ policy to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees must provide proof of identity and authorization to work.