NYSUT Confidential Assistant

Title: Management Confidential Administrative Assistant (On-Site)

Department: Office of the Secretary Treasurer and Social Justice Department; Latham, NYCategory: MC

Salary: $60,000Date: April 15, 2024

OverviewNYSUT is seeking to hire a confidential assistant who will work closely with NYSUT’s Social Justice Program and will also be responsible for managing NYSUT’s fleet of vehicles. The Social Justice Department works on a broad range of matters, including developing programs and providing

education about

diversity, equity, and inclusion. NYSUT’s fleet has approximately 175 vehicles. The successful candidate for this position would be responsible for providing administrative support for all of the Social Justice initiatives and would also be responsible for planning, directing, managing, coordinating, and supervising the acquisition, assignment, utilization, maintenance, repair, replacement, disposal of fleet vehicles, and accident reporting.

Primary

ResponsibilitiesPlan and organize meetings, calls, and events – including assembling agendas, coordinating guest appearances,

locations, meeting technology, and all other meeting logistics;Attend meetings, take and then disseminate notes, formulate post-meeting action item lists;Strategically and proactively manage the calendars for the Social Justice department, including prioritizing conflicts, working to identify potential alternate attendees when needed, and navigating last-minute schedule changes;Make travel arrangements as needed; Provide support for special projects; which may include researching matters, compiling data and information;Track and report expenses, prepare expense reports, and order supplies;Arrange for acquisition, assignment, utilization, maintenance, replacement, disposal, and record keeping for company owned fleet vehicles and assigned drivers;Work with the third-party vendors to oversee accident management, track accident reports, incident reports and insurance claims, body damage repairs, violations, and post-accident driver procedures and

requirements;Manage and monitor third-party fuel program and toll accounts;Provide training and guidance for drivers as required;Ensure vehicles are properly registered, titled, inspected, and insured;Answer general questions and refer matters to other staff as appropriate;Special projects and other

duties as assigned.

QualificationsExcellent time management;Strong administrative, organizational, writing, and proofreading

skills;Detail oriented and adept at managing multiple tasks simultaneously; Excellent communication and interpersonal

skills;

Experience with creating and establishing fleet policies and procedures - including vehicle assignment, replacement cycling, personal vs. business use, and accident reporting – is preferred;Understanding of logistics, supply chain, and vehicle maintenance practices.

Experience with Fleet Safety and compliance is preferred;Proficient in Microsoft Office 360 (i.e. Word, Excel, Outlook), Teams, and Zoom and have

experience with Internet research;Must be a self-starter, take initiative, and work well both independently and within a team in a fast-paced environment; A minimum of five (5) years of progressively responsible

experience in a related area is required;Must demonstrate a commitment to

diversity and a personal approach that values all individuals and respects differences in regard to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability and socio-economic circumstance;Willing and able to travel and work irregular hours (which may include certain nights and weekends) as needed;Willing and able to maintain confidentiality in all matters. NYSUT- Who are we? NYSUT is a statewide labor organization affiliated with more than 1,200 local unions, each representing its own members. NYSUT is affiliated with two national unions, the American Federation of Teachers (AFT) and the National

Education Association (NEA). NYSUT represents nearly 700,000 people who work in, or are retired from, New York's schools, colleges, and healthcare facilities, including teachers, teacher aides and assistants, college and university faculty and professional staff, school bus drivers, custodians, secretaries, cafeteria workers, nurses, and other healthcare professionals. At NYSUT, we believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our organization’s policy is to ensure an equal employment opportunity to all persons without regard to race, color, national origin, religion, age, sex, disability, sexual orientation, gender identity or any other characteristic protected by the law. Why Should You Apply? Competitive

salary and excellent

benefits, including comprehensive medical and dental insurance plans, life and long-term disability plans, and retirement plans Generous PTO plan Work-life balanceCollaborative and supportive work environment with a diverse group of

experienced professionalsOpportunity to work in a highly respected organization, make a meaningful difference in the lives of working people, and be a proud part of the labor movement at the local, state, and national levels.

How to Apply: Interested applicants should submit a cover letter and resume to hr@nysut.org by May 5th, 2024 www.nysut.org